GP training · WPBA · FourteenFish

GP Portfolio made simple

Every part of the GP training portfolio, explained by training year in plain English, with twelve free tools that keep you on track. Private by design: nothing you type leaves your browser.

The big pictureWhat the portfolio is for

GP training has no single final exam that proves you can do the job. Three strands are combined: WPBA (workplace-based assessment: what you do in real practice, observed and judged, and what you write about your learning), the AKT (what you know) and the SCA (how you consult). The portfolio holds the WPBA strand and records the other two.

Everything in it should help a reader answer one question: is this registrar making the expected progress in each of the 13 capabilities?

Area	What goes in it	Who writes it
Learning log	Case reviews, event analyses, quality improvement, leadership, reflection on feedback, courses and certificates	You
Assessments	COT and Audio-COT, mini-CEX, CAT/CbD, CEPS, prescribing assessment	Your assessors (you add reflection)
Feedback	MSF, leadership MSF, PSQ	Colleagues and patients; your ES releases the results
PDP	Your learning objectives	You, agreed with your ES
Reviews	CSR for each post, ESR every 6 months, educators' notes	Your supervisors
Progress	ARCP outcomes, exam results, Form R (England)	Deanery, RCGP, you

ARCP in one pictureHow evidence becomes an outcome

1

Evidence, all year

Case reviews, COTs, CATs, CEPS, feedback, QI and certificates, little and often.

2

CSR each post

Your clinical supervisor reports on the capabilities seen in that post.

3

ESR every 6 months

Your educational supervisor reviews everything and rates all 13 capabilities.

4

ARCP panel

Yearly. Reads the ESR (within 2 months before) and the portfolio, then gives an outcome.

5

Outcome

1 progress6 complete2 targets3 extra time5 evidence missing

Most avoidable non-standard outcomes come from missing evidence or late reviews, not from poor doctoring. Read the ARCP guide and run the readiness check.

Your year at a glanceEvery requirement, with minimums

Set up My training once and every tool in this section uses it: ST year, start date, LTFT percentage, ESR and ARCP dates. It stays in this browser.

12 free toolsTools that do the admin with you

Fully private: nothing you type leaves this browser. Each tool has export and import (JSON), print, and a warning if text looks like patient-identifiable data.

Requirements Tracker

Every requirement for this review period and training year, with progress bars, status and LTFT pro rata targets.

ARCP Readiness Checker

A three-minute, five-step self-audit that flags Outcome 5 risks and builds a dated action list.

Learning Log and CCR Writer

Guided prompts, capability and group suggestions, a reflection-quality score and copy-ready text.

Capability Coverage Map

A month-by-month heat-map of the 13 capabilities and 9 groups that shows gaps before your ESR does.

CEPS Tracker

The five intimate examinations, your range across systems, validity warnings and where to get the rest.

QIP and QIA Planner

SMART aim, measures, PDSA cycles and an annotated run chart, with a write-up in template order.

PDP SMART Builder

Turns a vague need into a SMART objective with live checks, and keeps your PDP list current.

ESR Self-Rating Helper

Evidence-based self-ratings for all 13 capabilities, consistency checks and a printable meeting sheet.

Prescribing Assessment Helper

The 50-item review and trainer sample, themes, a draft reflection and SMART objectives.

Month-by-Month Planner

Your personal timeline from start date, ST year and LTFT %, with drag to reschedule and calendar export.

Educator Meeting Prep Sheet

A one-page agenda for supervisor meetings, pulled from your other tools, to print or email.

Assessment Case Picker

Keeps COTs and CATs varied across case types and assessors, with pro rata counts.

Every part of the portfolioThe guides

Start here

Requirements at a glance

Every minimum for ST1 to ST3, plus a live tracker.

Capabilities and experience groups

What you are judged on, how to link well, and a coverage heat-map.

Learning log

The learning log

Every entry type, what counts, and a weekly routine.

Clinical case reviews (CCRs)

36 a year in five headings, with a guided writer.

Reflection that scores

Insight, learning and change, with weak and strong examples.

Assessments

COT and Audio-COT

Numbers, case choice and a variety planner.

Mini-CEX in hospital posts

The hospital COT: who can assess and how to ask.

CAT and CbD

Types, preparation and how to reach thin capabilities.

CEPS

The five intimate exams, the range, and a tracker.

Prescribing assessment

50 items, a trainer sample, reflection and PDP.

Feedback

MSF and PSQ

Colleague and patient feedback: numbers, timing and reflection.

Reviews and planning

CSR and ESR

Reports, timing, the rating scale and a self-rating helper.

Personal Development Plan

SMART objectives with a live builder.

Month-by-month plan

A routine, suggested plans and a personal planner.

LTFT and extensions

The maths, what is not pro rata, and extensions.

ARCP and outcomes

What the panel checks, outcomes, and a readiness check.

Supervisor meetings

Prepare, agree actions, record them.

Quality and leadership

QIP and QIA

The difference, PDSA cycles and a planner with run chart.

Leadership and leadership MSF

ST3: plan, lead, write up, then get feedback.

LEA and SEA

Which one, how to structure it, and declaring SEAs.

Mandatory and experience

Urgent and unscheduled care

Capability, not hours: how to evidence it.

Safeguarding

Level 3, the annual update and applied reflection.

Certificates and supporting documents

CPR/AED and other in-date evidence.

Exams and Form R

AKT, SCA, Form R and declarations.

Help and FAQs

Tips for IMGs

Reflection, strengths you bring, and early support.

Red flags in a portfolio

What worries panels, and the fix for each.

Using FourteenFish

A general map of where each item lives.

Frequently asked questions

Short answers to common questions.

The golden rulesFour things that matter most

The portfolio is yours. Supervisors help, but you book, chase and track.
Little and often beats a last-month rush. Panels and supervisors notice bunching.
Quality beats volume once the minimums are met: a reflective log that shows changed practice is worth more than three summaries.
Anonymise everything.

Do this now

Put your ESR and ARCP dates (from your deanery) into My training above, then open the Month-by-Month Planner and work backwards.

Not affiliated with the RCGP or FourteenFish; requirements change — always check the current RCGP WPBA pages and your deanery.